When you open your file storage and see endless “Untitled” or 'Final" names, can you quickly identify the doc you need? Is it “Contract_final1,” “Contract_final2,” or “Untitled.final00?”
The thing is naming files at random makes your admin and reporting more difficult. And the more documents, the more mess.
So if you value your time, allow yourself automation shortcuts.
Why Use a File Naming Convention?
A file naming convention is a framework for naming your files that automatically uses the data used in the file. This data could be the date of the doc creation, project name, file version, doc type, asset ID, etc.
With it, you can automatically name your document, say, “WORK ORDER Smith Feb 19, 2023.pdf” instead of “Template.01.pdf” or “Unsaved.01.pdf.”
Some other benefits a unified file naming format brings:
• Simplifies search. You may not know the whole name of the doc, but knowing at least one of its elements will narrow the search results.
• Simplifies previewing. You don’t need to open the doc to understand what’s inside, and what relationships it has to other files.
• Identifies the file. Documents can be moved. A proper file name keeps the important descriptive information when the doc is outside of the initial folder.
• Helps new people. You don’t know when the doc will come back for edits or reviewing, and who will work on it six months after saving.
So unless you enjoy manual revisions, implementing a file naming system is a must to keep things simple. Go and see how you can do that with Fluix.
Fluix team is traveling to Chicago in October for the 2023 Chicago Build Expo. Our Head of Sales Brandon Hull will be presenting a session any construction specialist needs to visit: Driving Digital Transformation Across the Construction Industry. It will be held Wednesday afternoon, October 11, from 12:00 to 12.50, Digital construction track, Stage 2.
We won't be disclosing all the details. But know that these 50 minutes will be packed with insights, case studies, and expert advice of a person drawing on proven results from work with companies like Centuri Construction Group, Macro Industries, Teck Resources, TJ Maxx, Zurich Insurance, and other field leaders.
